Caritas Collection (10-270)

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Descriptive Summary

Collection Title: University Records

Series Title: Caritas Collection

Collection Number: 10

Series Number: 270

Extent: 8 manuscript boxes and 2 large flat boxes (10 boxes total); 1 flat drawer, 6 oversize poster boards; 36.5 linear feet

Abstract: The Caritas Collection relates to the annual dinner and scholarship fundraiser for the University of St. Francis. The materials in this collection largely consist of administrative papers from the Caritas Committee, promotional programs and invitations, photographs and photo albums from various years, newspaper clippings, and other ephemera.

Physical Location:LG12 - Section 18, Shelves 1-2; Section 19, Shelves 1-2, Flat Drawer #9, Stack table

History: The word "caritas" is used frequently in the teachings of Saint Francis of Assisi (1181 or 1182-1226), and it means "love." In 1958, the College of St. Francis created a formal dinner-dance in the spirit of this word. Founders LaVerne and Dorothy Brown and the CSF Advisory Board reached out to local individuals and businesses to raise funds for the school. The first Caritas Ball was held February 13, 1958. With the success of the first dinner, Caritas became the annual fundraising event for the school. Typically held in late January or early February, the black-tie affair has been held in various locations over the years, including: the American Legion Ballroom, the Joliet Renaissance Center, CSF's Recreation Center, and most recently the White Eagle Golf Club in Naperville, Illinois.

Over the years, money raised through silent and live auctions went toward new buildings on campus, new programs and classes, and scholarships for students. Through 1988-2013, various themes were used for promotion, such as: Cinderella's Ball, Excalibur, Midnight Snow, and Casablanca. Along with the dinner and auction, the Caritas Award is presented to special individuals or groups who exemplify the qualities and teachings of Francis and Clare, the University's patron saints. In 2014 the event was renamed to the Caritas Scholarship Ball, focused on raising money for student scholarships. In total, Caritas dinners have netted almost $4 million for the university.

Language: English

Processor: Gloria Hendrickson, Archives Librarian

Administrative Information

Restrictions on use and reproduction: All rights held by the University of St. Francis. For permission to reproduce, distribute or otherwise use materials, please contact Archives staff.

Restrictions on access:None

Provenance/ Source of Acquisition: Caritas Committee and Alumni Office

Scope and Content Note

Types of material: The Caritas Collection consists of administrative papers and photographs related to the annual Caritas Scholarship Ball. Materials include expense reports, correspondence, committee meeting minutes, newspaper clippings, receipts, photographs of the events, and photo albums. This collection is arranged in three series.

Series I - Administrative Papers and Ephemera, 1958-2016 (Boxes 1-6)

Boxes 1 through 3 contain the administrative files from the Caritas Advisory Board and committee members (1958-2014). Included are: meeting minutes, correspondence, budgets and expense reports, purchase orders, lists of attendees, publicity statements, and newspaper clippings. There is also a committee member handbook and invitations to attend the Caritas Ball.

Boxes 4 and 5 contain the seating chart and oversize lot numbers for the 2014 Caritas Dinner and Silent Auction.

Box 6 holds the official Caritas programs, auction prize lists, and invitations for every Caritas event (1958-2015). There are also 3 videocassettes of the dinner and auction (2010), a zip disk with photographs from the 50th anniversary display "Through the Years" (2007), and 2 digital videocassettes (2010).

Series II - Photographic Material, 1982-2012 (Boxes 7-9)

Box 7 consists of photographs from various Caritas dinners (1991-2012), CDs with photographs from recent years (2005-2012), and a small photo album (2000).

Boxes 8 and 9 contain photo albums from various years of the Caritas dinner and fundraiser (1982-2004), as well as, an album from the Captain Party/Chairmen Preview Party (1991-1996).

Series III - Oversize Material

Flat drawer #9 consists of 2 seating chart layout plans for the first floor of the University of St. Francis Recreation Center (1994) and an undated alphabetical guest list with table seating poster. There are also 6 large poster boards featuring seating charts and photographs from Midnight Snow (2005), Moroccan Magic (2006), and Golden Memories (2007).

Dates: 1933-2015     Bulk Dates: 1958-2007

Important divisions:

Boxes 1-6; Series I - Administrative Papers and Ephemera, 1958-2015

Boxes 7-9; Series II - Photographic Material, 1982-2012

Flat Drawer #9 and Stacks Table; Series III - Oversize Materials

Container Listing

Box 1

Box 2

Box 3

Box 4

Box 5

Box 6

Box 6.5

Box 7

Box 8

Box 9

Flat Drawer #9

Stacks Table